# Audio preparation, sample, delivery and cash worksheets These blank aids help the parties define their work. They are not an upload service, operational policy, legal agreement or evidence of actual acceptance. Use controlled IDs; keep personal details, raw audio, transcripts, private paths, credentials and actual contracts in separately authorized systems. ## Preparation work order | Operation | Operator | Input/output boundary | Workspace and permitted tools/services | Expected output and QA coverage | Cost/payer | Approval and extras | | -------------------------- | -------- | --------------------- | -------------------------------------- | ------------------------------- | ---------- | ------------------- | | Extraction | | | | | | | | Transcription/annotation | | | | | | | | Redaction/voice processing | | | | | | | | Format/channel treatment | | | | | | | | Review and release | | | | | | | Also record network/export limits, authorized reviewers, retention and responsibility if no license follows. ## Copy and deletion log | Controlled object/version | Original or derivative | Parent reference | Custodian/location class | Allowed use | Retention/deletion event | Evidence/owner | | ------------------------- | ---------------------- | ---------------- | ------------------------ | ----------- | ------------------------ | -------------- | | | | | | | | | ## Package manifest | Field | Entry | | ----------------------------------------------------------- | ----- | | Package ID/version and source cutoff | | | Controlled asset ID and source/derivative reference | | | Actual file fingerprint and method | | | Duration, count unit and counting tool/version | | | Codec, sample rate, bit depth, channels/layout | | | Transcript/annotation ID/version and time reference | | | Rights-evidence reference and decision state | | | Transformations, tool/policy versions and changed intervals | | | Exclusions and QA findings/coverage | | | Intended recipient/purpose and restrictions | | Compute real fingerprints from actual files; no synthetic digest here represents verified delivery. ## QA disposition | Check | Method/tool/version | Inspected coverage | Finding reference | Keep/transform/relabel/exclude/investigate | Responsible role | Approval | | --------------------------------- | ------------------- | ------------------ | ----------------- | ------------------------------------------ | ---------------- | -------- | | Decode and duration | | | | | | | | Channels and layout | | | | | | | | Clipping/silence/discontinuities | | | | | | | | Transcript/word alignment | | | | | | | | Speaker/language labels | | | | | | | | Music mix/stem links and metadata | | | | | | | | Rights-reference linkage | | | | | | | ## Filled synthetic interval ledger **Harbor Support and every finding here are invented assumptions. No real speech is reproduced.** A name occurs from 00:12.0 to 00:12.8. Assume approved silencing preserves duration. | Object | Treatment | Validation | | ---------------- | ----------------------------------------------------- | ---------------------------------------------- | | A017-v2 | Silence affected channels for the 0.8-second interval | Same full duration, changed interval checked | | T017-v2 | Replace matching cue with `[SENSITIVE]` | Same time reference and A017-v2 link | | Alternate export | Same approved treatment or exclude | No untreated supplied duplicate | | Metadata | Remove corresponding identifier where present | Controlled rights reference retained privately | A cut instead of silence changes the time mapping and needs revalidation. Remaining speech and context still need their own review. ## Privacy and utility decision sheet | Field | Privacy/identification question | Task utility question | | ---------------------------------------- | ------------------------------- | --------------------- | | Proposed transformation/version | | | | Test method and authorized operator | | | | Inspected coverage and recipient context | | | | Result/evidence reference | | | | Residual finding/known limit | | | | Criterion and decision owner | | | | Release/hold decision and date | | | ## Sample cover sheet | Field | Entry | | ----------------------------------------------- | ----- | | Package/sample ID and version | | | Population and offered rights-complete subset | | | Selection method and any oversampling | | | Sample quantity and denominator | | | Language/context/category and channel strata | | | Formats, labels and versions | | | Transformations and known limitations | | | Rights/consent evidence references | | | Authorized recipients, tests, tools and outputs | | | Access route, expiry and retention | | | Exclusions, contact and next decision date | | ## Filled invented selection matrix **Harbor's counts and selection are assumed.** This is a deliberate stratified sample, not an industry prescription or random population estimate. No permission-gap files are included. | Offered stratum | Proposed elapsed hours | Sample elapsed hours | | --------------------------------------- | ---------------------: | -------------------: | | Language A, separated channels, quieter | 250 | 2 | | Language A, mono, noisier | 150 | 2 | | Language B, separated channels, mixed | 100 | 1 | | Total | 500 | 5 | No actual error scores or buyer decision are supplied. Findings apply to inspected clips; any wider inference needs a defensible method. ## Evaluation agreement | Question | Test/input/version | Allowed person/tool/location | Evidence returned | Agreed criterion and coverage | Expiry/response date | Outcome/next action | | -------- | ------------------ | ---------------------------- | ----------------- | ----------------------------- | -------------------- | ------------------- | | | | | | | | | Specify listening, model inference, training, hosted processing and public demonstration separately. A new operation or recipient requires scope review. ## Document functions and license schedule | Function or field | Agreement/reference | Open question | Responsible party | | -------------------------------------------------- | ------------------- | ------------- | ----------------- | | Confidentiality | | | | | Engagement/service and fees | | | | | Sample/evaluation permission | | | | | Operative dataset grant | | | | | Parties and authority | | | | | Dataset/manifest, quantities and exclusions | | | | | Training, evaluation, synthesis and output scope | | | | | Recipients, onward rights and derivatives | | | | | Term, territory, exclusivity and reserved uses | | | | | Updates, retention, deletion and end of term | | | | | Warranties, liability, disputes and audit evidence | | | | | Payment event and money schedule | | | | Functions may be combined in a document. Complete the review before the relevant grant or access. ## Acceptance, changes and remedies | Question/criterion | Agreed answer | Responsible party | Evidence/coverage | Response period | Cost allocation | Unresolved item | | ------------------------------------ | ------------- | ----------------- | ----------------- | --------------- | --------------- | --------------- | | Format/count/annotation requirements | | | | | | | | Rights and privacy findings | | | | | | | | Acceptance/rejection authority | | | | | | | | Partial acceptance and payable count | | | | | | | | Correction/replacement/retest | | | | | | | | Remedy if unresolved | | | | | | | | New request outside agreed scope | | | | | | | **Invented distinction:** missing a promised transcript can be a defect; adding previously unrequested emotion labels is a scope change. No standard free-rework, refund or acceptance period is supplied. ## Delivery and cash-event ladder | Event | Package/version/count | Responsible sender or decision-maker | Evidence | Agreed date/trigger | Actual date/state | | -------------------------------- | --------------------- | ------------------------------------ | -------- | ------------------- | ----------------- | | Offer accepted | | | | | | | Delivery sent | | | | | | | Receipt/integrity confirmed | | | | | | | Substantive acceptance recorded | | | | | | | Invoiceable event | | | | | | | Invoice issued | | | | | | | Due | | | | | | | Buyer cash received | | | | | | | Owner cash received, if separate | | | | | | Keep the actual contract's order: advances or installments can change it. Include authorized recipient, allowed purpose, file/count/duration totals, manifest digest, excluded IDs and the payment reference. A sample or listing is not a delivery receipt. ## Milestone planner | Stage | Start condition | Completion evidence | Next responsible role | Timing/date | | ------------------------ | ------------------------- | ----------------------------- | --------------------- | --------------------------------------------------------- | | Initial description | Candidate chosen | Useful description | Owner | Agree | | Rights and prior grants | Scope identified | Resolved/excluded gaps | Rights lead | Agree | | Scope/work/price | Requirements available | Written proposal | Parties | Agree | | Preparation/first sample | End of scoping | First agreed audio samples | Preparer and owner | Rightmark planning estimate: 2 to 6 weeks, Low confidence | | Evaluation/decision | Permitted sample received | Findings and decision | Buyer/parties | Agree | | Delivery/acceptance | Agreed package released | Receipt and acceptance | Sender/buyer | Contract | | Invoice/cash | Agreed invoice trigger | Remittance and reconciliation | Payer/payee | Contract | Timing source: [Rightmark buyer page](https://rightmark.ai/buyers/), October 2026 planning estimate, checked November 15, 2026. The first-sample range begins at end of scoping and is confirmed at scoping; it is not a payment clock. All other duration entries remain for the actual deal. Indicative estimate, not an offer. Final offers depend on the systems you connect, data size and quality, access terms and due diligence. ## Completed invented calendars **Invented Harbor calendar:** all dates, durations, permissions, contractual windows and outcomes below are assumptions. Day 0 is the first complete non-sensitive inquiry. This is not a normal, average or promised Rightmark timeline, and it is unrelated to a completed transaction. | Relative calendar day | Assumed event | Evidence and next decision in the example | | --------------------- | ------------------------------------ | -------------------------------------------------------------------------------------------------- | | Day 0 | Complete non-sensitive inquiry | Asset, task, approximate count and known gaps described | | Day 3 | NDA and evaluation permission signed | Recipients and permitted sample tests defined; this does not clear unresolved recordings | | Day 7 | Scoping ends | Package, relevant permissions and preparation work order agreed; only the cleared slice proceeds | | Day 28 | First samples supplied | Identified sample, selection method and permitted tests travel together | | Day 35 | Buyer decision and final license | The conditional price and defined use become signed terms | | Day 42 | Identified full delivery | Manifest and receipt cover the agreed 500 hours; substantive acceptance remains separate | | Day 49 | Written acceptance and valid invoice | 450 hours accepted; the invented 14-calendar-day payment term begins | | Day 63 | Funds actually received | The example assumes payment arrives on its due date; remittance confirms the $18,000 owner receipt | Day 7 to Day 28 is 21 elapsed days, or three weeks. Day 0 to Day 63 is 63 elapsed days, or nine weeks. Those are calculations from this example, not an estimate for your archive. The published sample clock in the blank planner has its own start and scope; it supplies no guarantee for the remaining stages. Permitted rights and contract work can overlap preparation, but nothing uncleared enters a sample. If permission remains unresolved on Day 7, hold that slice, finish or revise scope and rebase the later dates. A changed channel requirement returns the parties to the package, sample and quote. If money has not arrived on Day 63, record it as due or outstanding, not paid. No acceptance-by-silence, automatic deadline extension or refund rule is assumed. Music and commissioned effects have different early dependencies. **Both sequences below are separate invented examples: all dates and terms are assumptions, and each cash date assumes actual receipt. No price is specified.** The music sequence assumes a fixed-fee license; it is not AV-OPTIN's revenue-share route, which would need its own reporting and cash cycle. | Invented audio-family sequence | Scoping and sample | License, delivery and acceptance | Assumed cash event and dependency | | ------------------------------ | ------------------------------------------------------------------------------------------------------------------ | ---------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Music catalog | Unresolved composition authority holds scope until Day 21; first sample Day 42 | License Day 49; delivery Day 56; written acceptance and valid invoice Day 63 | Cash received Day 77 under an invented 14-calendar-day fixed-fee term. Both-rights review and version mapping determine readiness | | Commissioned field effects | Work order, sample permission and funding agreed Day 7; recording and preparation begin Day 8; first sample Day 21 | Final license Day 28; delivery Day 35; written acceptance and valid invoice Day 42 | Final-license cash received Day 56 under an invented 14-calendar-day term. Earlier preparation funding is a separate money event; capture availability, ownership and event coverage govern readiness | For commissioned work, agree responsibilities and sample rights before recording begins. For your real opportunity, use the blank milestone planner above and enter the actual events and dates. Keep the completed examples separate from that record. ## Filled invented Harbor settlement **All terms, amounts and outcomes below are assumed, not a real completed sale or a published fee.** Assume the signed rule pays $40, applied to each accepted elapsed hour, with 450 hours accepted. Separate fees/preparation are buyer-paid; taxes and contributor obligations are excluded. | Line | Assumed value | | ------------------------------------------------------------- | --------------------------------------------------: | | Owner license consideration | 450 × $40 = $18,000 | | Fixed additional buyer-paid intermediary fee | $1,800 | | Separate buyer-paid preparation | $2,000 | | Buyer total | $21,800 | | Owner receipt under the assumed terms, before own obligations | $18,000 | | Illustrative actual receipt | $18,000 on Day 63, actual receipt expressly assumed | | Difference | $0 | Assumed invoice trigger: written acceptance plus valid invoice on Day 49. The invented term is 14 calendar days, due Day 63; actual receipt on Day 63 is separately assumed. These are fictional contract terms, not a standard payment period. ## Remittance reconciliation and closeout | Field | Actual entry/reference | | ----------------------------------------------------------------------------- | ---------------------- | | Accepted count/rate or fixed amount/share calculation | | | Contracted owner consideration | | | Authorized deductions and own downstream obligations | | | Invoiced amount and currency | | | Tax/withholding/FX/bank treatment | | | Amount received, date and payer reference | | | Actual receipt evidence, separate from contractual due date | | | Date basis: actual event, agreed deadline or hypothetical planning assumption | | | Explained adjustments | | | Outstanding balance or unexplained difference | | | Follow-up owner and date | | | Ongoing report/renewal/deletion obligations | | | Next evidence and responsible role | | | Rights register updated | | An invoice status or internal paid flag is not proof of bank receipt. Keep banking details within the agreed secure process.