# Audio inventory, rights and use worksheets

Use one controlled copy per proposed package. These are blank recordkeeping aids, not intake forms, agreements or legal clearance. Keep recordings, transcript text, personal identifiers, identity maps and actual contracts outside this packet. Enter controlled references in your private copy. Unknown is an available answer, not permission.

## Package inventory

| Field                                                 | Your entry |
| ----------------------------------------------------- | ---------- |
| Package ID and version                                |            |
| Asset type and intended AI task                       |            |
| Source period and collection context                  |            |
| Recorded duration, distinct recordings and file count |            |
| Unit and counting method                              |            |
| Original/derivative/duplicate relationships           |            |
| Language/dialect or music/SFX categories              |            |
| Codec, sample rate, bit depth, channels and layout    |            |
| Transcript/annotation type, version and coverage      |            |
| Rights references and decision state                  |            |
| Known exclusions and gaps                             |            |
| Responsible business, technical and rights roles      |            |

## Task fit and hold decision

| Proposed task                                   | Useful recording/annotation evidence                                     | Permitted-use reference | Hold or mismatch | Decision owner/next evidence |
| ----------------------------------------------- | ------------------------------------------------------------------------ | ----------------------- | ---------------- | ---------------------------- |
| Recognition/conversation understanding          | Language/domain coverage, actual channels and linked transcript evidence |                         |                  |                              |
| Meeting summarization                           | Calls with their promised transcripts/summaries                          |                         |                  |                              |
| Named voice synthesis                           | Specific voice-use scope and permitted outputs                           |                         |                  |                              |
| Music generation/analysis                       | Recording/composition scope, versions and original stems if required     |                         |                  |                              |
| Sound-event recognition or commissioned effects | Event coverage, recording provenance and production scope                |                         |                  |                              |

Record a task-specific mismatch, not a universal rejection rule. Missing authority is a hold. Keep existing files and a proposed new collection separate.

## Inventory-to-offer reconciliation

Use disjoint deductions or explicitly identify overlap. Track each affected ID; never subtract the same material twice.

| Stage/reason                | Affected controlled IDs | Deduction | Remaining count | Unit/method | Evidence and decision |
| --------------------------- | ----------------------- | --------- | --------------- | ----------- | --------------------- |
| Raw inventory               |                         |           |                 |             |                       |
| Duplicate/re-export removal |                         |           |                 |             |                       |
| Permission gap hold         |                         |           |                 |             |                       |
| Task/scope exclusion        |                         |           |                 |             |                       |
| Technical hold              |                         |           |                 |             |                       |
| Buyer-selected package      |                         |           |                 |             |                       |
| Delivered count/version     |                         |           |                 |             |                       |
| Accepted count              |                         |           |                 |             |                       |

## Filled speech example

**Harbor Support is invented. All quantities, findings and outcomes below are assumed.** The price denominator is elapsed file hours; channel counts do not multiply it. Deductions are disjoint. Real asset references would be recorded privately.

| Stage                                       | Assumed hours deducted | Hours remaining |
| ------------------------------------------- | ---------------------: | --------------: |
| Raw inventory                               |                      0 |           1,000 |
| Repeated exports                            |                    100 |             900 |
| Additional unresolved-permission recordings |                    200 |             700 |
| Additional language/task mismatch           |                    150 |             550 |
| Additional technical-specification hold     |                     50 |             500 |
| Later assumed acceptance reduction          |                     50 |             450 |

The 500-hour proposal and 450-hour hypothetical acceptance are different events. No actual yield or acceptance rate is established.

## Count-basis agreement

| Question                                          | Proposed rule | Agreed rule/reference |
| ------------------------------------------------- | ------------- | --------------------- |
| Elapsed time, speech-only or speaker/channel sum? |               |                       |
| Treatment of silence and hold music?              |               |                       |
| Simultaneous speakers and channel overlap?        |               |                       |
| Duplicates, alternate exports and clips?          |               |                       |
| Minimum clip length and rounding?                 |               |                       |
| Track, composition, version and stem counts?      |               |                       |
| Tool/version and validation coverage?             |               |                       |
| Who resolves a count dispute?                     |               |                       |

## Authority by asset and use

| Asset group | Recording controller role | Additional contributor/composition scope | Agreement reference/version | Permitted AI use and limits | Prior grant/conflict | Decision owner/status |
| ----------- | ------------------------- | ---------------------------------------- | --------------------------- | --------------------------- | -------------------- | --------------------- |
|             |                           |                                          |                             |                             |                      |                       |

Record supplied evidence, checked linkage and authority decision separately. A recording in your storage can still require permission from another party for the proposed use.

## Filled music schedule

**Cedar Sound is invented. The company, people, counts and authority findings are assumptions. This is unrelated to any public catalog.**

| IDs          | Distinct recordings | Evidence assumption                                 | Proposal decision                       |
| ------------ | ------------------: | --------------------------------------------------- | --------------------------------------- |
| M001 to M060 |                  60 | Recording and composition scope covers proposed use | Candidate, remaining checks still apply |
| M061 to M085 |                  25 | Composition authority unresolved                    | Hold                                    |
| M086 to M100 |                  15 | Earlier exclusive AI grant conflicts                | Exclude                                 |

List available stems and versions separately. No per-track price or real transaction is implied.

## Use-permission matrix

For every row record allow, exclude or unresolved, together with the actual authority reference.

| Activity                       | Decision | Assets/version | Recipients | Purpose/limits | Term/territory | Authority reference |
| ------------------------------ | -------- | -------------- | ---------- | -------------- | -------------- | ------------------- |
| Non-sensitive description      |          |                |            |                |                |                     |
| Sample disclosure              |          |                |            |                |                |                     |
| Listening/metadata inspection  |          |                |            |                |                |                     |
| Named model evaluation         |          |                |            |                |                |                     |
| Training/fine-tuning           |          |                |            |                |                |                     |
| Named voice synthesis          |          |                |            |                |                |                     |
| Music/audio output use         |          |                |            |                |                |                     |
| Onward disclosure/sublicensing |          |                |            |                |                |                     |
| Derived datasets               |          |                |            |                |                |                     |
| Public demonstration           |          |                |            |                |                |                     |

## Rights-gap disposition log

| Gap | Affected IDs | Needed evidence | Responsible role | Hold/exclude/narrow/share decision | Decision date/reference | Next review |
| --- | ------------ | --------------- | ---------------- | ---------------------------------- | ----------------------- | ----------- |
|     |              |                 |                  |                                    |                         |             |

## Ongoing rights register

| Package/version | Recipient scope | Use | Term | Exclusivity | Existing grants/reserved uses | Reporting/renewal/deletion duties | Responsible role/next date |
| --------------- | --------------- | --- | ---- | ----------- | ----------------------------- | --------------------------------- | -------------------------- |
|                 |                 |     |      |             |                               |                                   |                            |

Record a new decision when material, permissions or purpose changes. Track future supply and existing grants separately; do not assume ending access reverses prior permitted model training.